REGISTRATION Cancellation Policy: (Important! Please read carefully!)
All attendee cancellations on or before March 3, 2020 are subject to a $100 administrative fee. Cancellations after March 3, 2020 are not eligible for refunds or transfers. NO EXCEPTIONS CAN BE MADE, SORRY. Please contact us with questions.
TO REGISTER ATTENDEES
TO BOOK ACCOMMODATIONS
GETTING FROM DENVER AIRPORT TO THE SHERATON DOWNTOWN HOTEL
EXHIBIT HALL AND TABLE ASSIGNMENTS
AV ORDERING INFORMATION
SHIPPING AND RECEIVING
TO REGISTER ATTENDEES
- Do not register on the General Attendee Registration page, you do not register online
- Once you have confirmed your participation, you will be sent via email a PARTNERS/VENDOR REGISTRATION FORM – you will fill this in, scan it and send back to Cathy electronically
- Once you have confirmed your participation, you will be sent a W9 form and your logo will be posted on the Partners page on the website
- The form you receive will indicate how many attendees from your company can attend free of charge and how many additional may attend at a discounted rate- all attendees will be registered on the same Registration form
- The form will allow payment of the extra attendees on line or you can send a check – this information will be on the form you receive
- For questions regarding vendor registration – please contact Cathy Good – cathy@goodinnovations.ca
TO BOOK ACCOMMODATIONS
Sheraton Denver Downtown Hotel, 1550 Court Pl, Denver, CO 80202
Book your group rate for GI Roundtable Conference by clicking this link. Please note: The cutoff for making reservations at the group rate is Thursday, March 12th, 2020. Please note reservation requests received after this date will be accepted based on hotel availability only. Room Block rate of $175 ( + applicable taxes) is available 3 days pre/post conference based upon hotel availability. Please register on line via the above link. For questions specifically related to hotel accommodations, please contact Destinee.Rogers@sheratonhotels.com, or phone Destinee at (303) 626-2541. Reference the GI Roundtable Room Block.
IMPORTANT: CONFERENCE SPACE AND NUMBER OF ROOMS IN THE CONFERENCE ROOM BLOCK ARE LIMITED. PLEASE REGISTER AS SOON AS POSSIBLE AS YOU MAY OTHERWISE NOT BE ABLE TO TAKE ADVANTAGE OF THE REDUCED RATES IF THE ROOM BLOCK HAS BEEN FILLED OR THE CUTOFF DATE FOR THE REDUCED RATE (3/12/20) HAS BEEN REACHED.
GETTING FROM DENVER AIRPORT TO THE SHERATON DOWNTOWN HOTEL
- THE SHERATON IS 18 MILES FROM THE AIRPORT
- There is not a hotel shuttle
- This link will provide all the information you may want regarding transportation options
- THE EXHIBIT HALL , THE GRAND BALLROOM 2, IN THE I.M.PEI TOWER BUILDING, WILL NOW BE AVAILABLE FOR SET UP AT 12 NOON ON THURSDAY APRIL 2
- Your table will have your company name on it
- You will be sent your table number a week before the conference. if you have ordered power, your table will have power
- YOUR SPACE WILL CONTAIN A 6 FOOT x 2 FOOT DRAPED TABLE, WITH 2 CHAIRS – ALL YOUR MATERIALS, INCLUDING BANNERS, EQUIPMENT MUST FIT IN THE SPACE COMPACTLY
- If you have banners they must fit behind your table, please note on the registration form if you have large banners – you will be placed on a wall side so that you do not block other vendors
- YOU MUST BE SET UP BEFORE BREAKFAST AT 7AM ON APRIL 3 OR YOU WILL NEED TO SET UP AFTER BREAKFAST AND BEFORE THE 10AM BREAK
- Note that the program has a very early start and it is to your advantage to be set up for the early attendees who like to wander through the exhibit hall before or after breakfast
- You can take down anytime on Saturday as long as it does not coincide with breaks or meals – the program will end at 1630 on Saturday
AV ORDERING INFORMATION (DOWNLOAD FORM)
- PLEASE USE THEIR FORM TO ENSURE THAT YOU HAVE ORDERED YOUR POWER/ELECTRICAL NEEDS
- There is complimentary wi fi in the exhibit hall, however, this is basic wifi
- Please note that this will be a full exhibit hall and you cannot have loud video/monitor sessions running – thank you for your cooperation
- For any questions related to ordering power/electric/technical needs, please contact PSAV at 303-352-2469
FOR SHIPPING AND RECEIVING (DOWNLOAD FORM)
- SHIPPING WILL BE DEALT WITH BY PENFIELDS – THEY ARE ON SITE AT THE SHERATON, NOTE THEIR HOURS OF OPERATION ON THEIR FORM
- PLEASE USE THEIR FORM TO ENSURE THAT YOU HAVE ORDERED YOUR POWER/ELECTRICAL NEEDS
- Once we have the set up time for the room, confirmed, we will work with Penfields to have all your materials delivered to the exhibit hall
- You will not have your booth number available when you fill in this form – please put the grand ballroom 2, i.m.pei tower building in the space on the form for BOOTH # and ensure that your company name is on the shipping slip
- Penfields is able to move heavy equipment
- Additional storage fees are only incurred if packages/materials arrive 2 weeks before program
- There is complimentary wi fi in the exhibit hall, however, this is basic wifi
- Please note that this will be a full exhibit hall and you cannot have loud video/monitor sessions running – thank you for your cooperation
- For any questions related to ordering power/electric/technical needs, please call 303-352-2469 or email 3756exhibits@psav.com
- COFFEE STATIONS WILL BE AVAILABLE ALL DAY IN THE EXHIBIT ROOM
- All break food will be served in the exhibit hall
- Buffet breakfast and lunch lines will be in the exhibit hall or in very close proximity